Statutes of the Association
It is founded by members of the present statutes an association governed by the law on Association adopted by the Croatian Parlement at its session of the 28th of September 2001, pursuant to Article 88 of the Constitution of the Republic of Croatia, entitled International Students Association, University of Split School of Medicine and having as acronym: ISA, isaussm, IsaUssm, ISAUSSM, isa.ussm.
Article 2 - Goals
This association aims to:
- 2.1. Simplify the relations, interactions, and transfers of information in between the University of Split School of Medicine and the international students in English program by using an internet platform.
- 2.2. Promote contact and develop collegiality among medical students and students from other Faculties of Split, and around the world.
- 2.3. Provide extra-universitary activities with financial benefits in terms of: course materials, photocopying and printing, sports, Croatian courses, transport, cultural activities, social life events...
- 2.4. Develop or implement actions in the field of public health and humanitarian medicine
- 2.5. Defend the interests of medical students in their education and future profession, especially to the authorities within the University (the University Assembly) and other relevant medical associations.
Article 3 - Headquarters
The head office is in Split, School of Medicine, Šoltanska 2, 21000 Split, Croatia.
It may be transferred by resolution of the Board of Directors, ratification by the General Assembly will be required.
Article 4 - Members
- 4.1. Honorary members, consist of all the members that compose the Board of Directors.
- 4.2. Active or associate members.
Article 5 - General Assembly
- 5.1. The General Assembly consists of all members present. The Board of Directors must be present and officiates the meeting.
- 5.2. The Ordinary General Assembly meets at least twice a year.
- 5.3. The agenda and the convening of meetings are available on the website from the association at least ten days before the date of the General Assembly.
- 5.4. An Extraordinary General Assembly may be convened at the request of the Board of the Directors or upon written request of at least one-fifth of the members.
- 5.5. The General Assembly is the supreme body of the association. In particular, the General Assembly consists of the following:
- 5.5.1. Elects the President, Vice-President, and Treasurer.
- 5.5.2. Approves the report of the Board of Directors.
- 5.5.3. Rules on the management of the association.
- 5.5.4. Approves and amends the statutes.
- 5.5.5. Approves the annual accounts and votes the discharge of the Board of Directors.
- 5.5.6. May contest any decision taken by the Board of Directors if at least two thirds of the members present so request.
- 5.5.7. Makes all decisions which are reserved by the present statutes.
- 5.5.8. Elects at least two reviewers accounts.
- 5.5.9. Decides on the dissolution of the association.
- 5.6. The procedure for the election of the President is as fallows:
- 5.6.1. Applicants must submit their application to the Board of Directors one week before the General Assembly. If nobody shows up for a position, it is possible to present the day of the General Assembly. Candidate can be any member of the association.
- 5.6.2. The election takes place by secret ballot if a candidate make the request. Otherwise, the vote takes place freehand.
- 5.6.3. If elected the candidate who obtains at least two-thirds of the votes. If this qualified majority is not reached on the first ballot, the election will be held between the two candidates who obtained the greatest number of votes in the first round. If elected the candidate who receives the majority of votes casted. If fewer than three candidates present, a simple majority applies.
- 5.6.4. The same provisions apply to the election of the Vice-President, and the Treasurer.
- 5.6.5. The elected President appoints his or her Directors and Co Directors.
- 5.7. The General Assembly is convened by the Board of the Directors and is headed by the President of the association.
- 5.8. Decisions are taken by simple majority of members present, with the exception of decisions on statutory changes and the dissolution of the association shall be by two-thirds majority of members present.
Article 6 - Board of Directors
- 6.1. The Board of Directors of the Association consists of the President, Vice-President, the Treasurer, the Directors, Co-Directors and the Academic Representatives elected for one year.
- 6.2. The Board of Directors distributes tasks inherent in the functioning of the association. It is responsible for:
- 6.2.1. The convening of the General Assembly and the execution of its decisions.
- 6.2.2. The management of the administrative and regular business of the association.
- 6.2.3. Taking all decisions that are out of the range of action of the General Assembly.
- 6.2.4. Ensure medical student representation in the various decision and consultative structures.
- 6.3. The Board of Directors meets regularly during the academic year. Extraordinary meetings may be called by a member of the Board of Directors when a subject has to be treated quickly.
- 6.4. The Board of Directors is collectively responsible. Its decisions are taken by a simple majority of members present. In case of equality of votes, the President has the casting vote.
- 6.5. The President's responsibilities include the following tasks, he is assisted by the Vice President:
- 6.5.1. Chair the Board of Directors.
- 6.5.2. Lead and coordinate the work of the Board of Directors.
- 6.5.3. The Vice President is attached to the office of the President and together ensure the communication with the University, Directors, Co-Directors, the Academic representatives and members of the association.
- 6.5.4. Ensure that the letters sent to the association receive an appropriate response.
- 6.5.5. Preside over the General Assembly.
- 6.5.6. Ensure representation of the association.
- 6.5.7. May delegate some of its functions to the Board of Directors.
- 6.5.8. Responsible for managing the website of ISA's association and it regular updating. Ensures regular archiving of documents produced or received by the association.
- 6.5.9. Manage the overall agenda of the association.
- 6.5.10. Manages and updates the lists of members.
- 6.5.11. Reserve rooms available for meetings and implements the required materials.
- 6.5.12. Writes a monthly report of the association activities of the past month and shall inform all its members.
- 6.5.13. Manage conflicts within the association and have the right, in order to resolve the conflicts, to choose the appropriate decision.
- 6.5.14. If conflict in between the President and the Vice-President, the President has the last say on the decisions.
- 6.6. The Directors and Co Directors, in addition to providing support and cooperation to the President, are distributed the following tasks:
- 6.6.1. Directors and Co Directors of Activities
- 22.214.171.124. Coordinate the various Activities of the ISA.
- 126.96.36.199. Ensure that the Activities have consistent aims with the statutes of the ISA.
- 188.8.131.52. Ensure that each Activities has an active manager.
- 184.108.40.206. Report regularly the status of the "Activities" to the Board of Directors.
- 220.127.116.11. Make the link between Activities and the Board of Directors.
- 18.104.22.168. Encourage the Activities to be self-financing.
- 22.214.171.124. Actively participate in the representation of ISA
- 126.96.36.199. Develop new project-related tools.
- 188.8.131.52. Keep up to date the list of leaders and members of Activities.
- 184.108.40.206. Ensure that ISA's communication policy is integrated into Activities.
- 6.6.2. Directors and Co Directors of University Affairs
- 220.127.116.11. Coordinate activities related to the University, the representation of the students and studies themselves.
- 18.104.22.168. Supervise the Academic Representatives.
- 22.214.171.124. Ensure that ISA's communication policy is integrated into University Affairs.
- 126.96.36.199. Collect and centralizes the projects of the various Class Committees.
- 188.8.131.52. Ensure that the information for the Class Committees are property transmitted by the Academic Representatives.
- 184.108.40.206. Actively participates in the representation of the ISA.
- 220.127.116.11. Report regularly the status of the "University Affairs" to the Board of Directors.
- 18.104.22.168. Develop new tools for the University Affairs.
- 22.214.171.124. Inform and give precise specifications to the Academic Representatives.
- 6.6.3. Director and Co Director of Events
- 126.96.36.199. Coordinate the organization of events of ISA.
- 188.8.131.52. Ensure that the events have consistent aims with the statutes of ISA.
- 184.108.40.206. Report regularly the progress of the event to the Board of Directors of ISA.
- 220.127.116.11. Ensure that all profits are donated to the association.
- 18.104.22.168. Coordinate with other projects of the association.
- 22.214.171.124. Regularly creates events promoting contact and collegiality among the students.
- 126.96.36.199. Develop new tools for the Events.
- 188.8.131.52. Actively participates in the representation of the ISA.
- 184.108.40.206. Encourage the Events to be self-financing.
- 6.6.4. Director and Co Director of International Affairs
- 220.127.116.11. Coordinate the international affairs of ISA:
- 18.104.22.168.1. Exchange of unilateral and bilateral students.
- 22.214.171.124.2. The various projects related with the International (Conferences).
- 126.96.36.199. Ensure that the ISA's communication policy is integrated into international affairs.
- 188.8.131.52. Ensure that the events have consistent aims with the statutes of ISA.
- 184.108.40.206. Ensure that each project has an active manager.
- 220.127.116.11. Report regularly the status of the International structure to the Board of Directors.
- 18.104.22.168. Make the link between the international projects and the Board of Directors.
- 22.214.171.124. Encourage the projects to be self-financing.
- 126.96.36.199. Actively participate in the representation of the ISA.
- 188.8.131.52. Convene members for the international meeting, prepare the agenda and chair.
- 184.108.40.206. Develop new tools related to international affairs
- 6.6.5. Director and Co Director of Communications
- 220.127.116.11. Coordinate the communication of ISA.
- 18.104.22.168. Report regularly, the communication to the Board of Directors of ISA.
- 22.214.171.124. Coordinate with other projects of the association.
- 126.96.36.199. Develop new tools for the communication of ISA (webpage, weekly newspaper, poster...)
- 188.8.131.52. Actively participates in the representation of the ISA.
- 184.108.40.206. Inform and give precise specifications to the Communication Representatives
- 220.127.116.11.1. Communication Representatives are under the authority to answer questions pertaining to, but not limited to: application process, living, and about the association (ISA).
- 18.104.22.168.2. Communication Representatives are responsible of the transmission of information to the Director of Communications.
- 22.214.171.124. Are under the authority to answer questions pertaining to, but not limited to: application process, living, about the association (ISA), and distributing of information among the Communication Representatives.
- 6.6.6. The Co Directors, have the same role as the Directors, they need to support the Directors of their respective committee. The Directors have the last say on the decisions of their respective committee. No more than one Co Directors can be elected by their respective committee.
- 6.7. Academic Representatives:
- 6.7.1. Are responsible of the transmission of information between their own Class Committee, the association and the University.
- 6.7.2. Actively participate in ISA's meetings.
- 6.7.3. Responsible for the representation and defense of the rights of the students towards the University and Professors.
- 6.7.4. Responsible for managing the administrative affairs concerning their own Class Committee
- 6.7.5. Inform Director of University Affairs of their activities within their Class Committee.
- 6.7.6. Need to ensure the collection of course materials after each lesson and provide it to the members of their own academic year.
- 6.7.7. Ordering the books for their own Class Committee.
- 6.8. The Treasurer's responsibilities include the following tasks:
- 6.8.1. Correct account keeping
- 6.8.2. Paying the expenses of the association.
- 6.8.3. Collect the balance sheets of the various project of the association.
- 6.9. Board of Directors members have the right to resign with a one month notice, subject to have a replacement. It will be accepted in the next General Assembly.
- 6.10. New duties and duration of the term of the Board Directors is determined at the General Assembly.
- 6.11. Board Directors members may be re-elected.
Article 7 - Class Committee
- 7.1. The Class Committee represents all the members of ISA's association within it academic year. There is a Class Committee for every academic year, in total six.
- 7.2. Academic representative chaired within their own Class Committee.
- 7.3. The Class Committee takes all decisions that may affect the concerning academic year. These decisions are transmitted to the Board of Directors as soon as possible.
- 7.4. The Class Committee conducts the election of Representative of it respective year. The election procedure is as follows: elected the candidates who obtained the greatest number of votes cast. Two representatives are elected.
- 7.4.1. At least one of the representatives has to speak Croatian. The Croatian speaker Academic Representative is responsable of the functions given by the University.
- 7.4.2. The Academic Representative speaking Croatian is responsible for the representation and defense of the rights of the students towards the University and Professors, and in front of the Croatian Committee.
- 7.5. May be a candidate: any student member of the association belonging to the academic year and is ready to participate actively in the activities of the association.
- 7.6. All decisions are taken by simple majority of members present.
Article 8 - Working Groups and Committee
- 8.1. The General Assembly or the Board Directors may establish a working group or committee to work on a particular subject. A working group or committee is defined by a group of students under the supervision of at least one member of the organization and approved by the Board of Directors.
- 8.2. Any working group or committee supported by the association must claim membership to the association, and so respect the position taken by it in its actions.
- 8.3. These groups have partial freedom in their decisions. Any final decision is subject to approval by the Board of Directors, except in cases of emergency, then the opinion of the President of the ISA is sufficient.
- 8.4. A report must be prepared to inform the association of the activities of the working group or commission.
- 8.5. The authorized (General Assembly or Board of Directors) reserves the right to dissolve these structures at any time.
Article 9 - Provisions and Financial Ressources
- 9.1. The ressources of the association consist of:
- 9.1.1. Donations, bequests and other donations.
- 9.1.2. Grants from the University under the title of University Association.
- 9.1.3. Product demonstrations it organizes.
- 9.2. Members incur no obligation for the debts of the association.
Article 10 - Membership, Resignation, Exclusion
- 10.1. In order to be a member, one need to be part of the medical program in English in Split.
- 10.2. By registering on ISA's website, one accept automatically ISA's statues. A copy of the statues is available to interested parties through computer support. It can also be provided on request by regular mail.
- 10.3. The request will be approved by the Board of Directors that decides at each of its meetings on applications for admission.
- 10.4. Each member remains registered in the association until the end of one year, subject to prior resignation or exclusion.
- 10.5. Any member wishing to resign during the year is expected to announce its decision in writing to the Board of Directors.
- 10.6. Any member acting against the interests of the association or taking its name from the positions contrary to those of its bodies will be excluded. The General Assembly is competent to judge the exclusion of a member on the Board of Directors' proposal.
Article 11 - Dissolution
- 11.1. The dissolution of the association requires a two-thirds majority of the votes cast at a General Assembly.
- 11.2. In extreme case of dissatisfaction of any Board of Directors, they may be subject to immediate termination base on a two-thirds vote of the association of the General Assembly.
- 11.3. In case of dissolution, the General Assembly decide, once the accounts closed, the allocation of the remaining credit. They will be given to an association with a similar purpose or a humanitarian organization. The liquidation is supported by the Board of Directors on.